Legal Secretary (Bris)

Legal Secretary – Dispute Resolution

Location: Brisbane, QLD
Employment Type: Full-time

About the Opportunity

An excellent opportunity has become available for an experienced Legal Secretary to join a busy and collaborative Dispute Resolution team. This role provides dedicated support to a small group of senior lawyers while working closely with associates and the wider practice team.

This is a fast-paced position suited to someone who thrives in a professional legal environment, enjoys managing multiple priorities, and takes pride in delivering high-quality administrative and secretarial support.

Key Responsibilities

Your responsibilities will include:

• Managing high-volume monthly billing processes, including preparing, reviewing and distributing client invoices
• Producing financial reports and meeting weekly, monthly and quarterly client reporting requirements
• Preparing, editing and formatting legal correspondence, court documents, presentations and other documentation using version control and track changes
• Managing complex diary schedules, appointments and travel arrangements
• Supporting client and matter intake processes
• Reconciling expenses and processing reimbursements
• Conducting conflict searches
• Entering time, preparing narratives and maintaining billing records
• Screening and managing incoming phone calls, emails and correspondence, responding to routine enquiries where appropriate
• Maintaining electronic and physical filing systems
• Providing general administrative support to the legal team as required

About You

To be successful in this role, you will have:

• Previous experience working as a Legal Secretary or Legal Assistant within a law firm
• Experience managing monthly billing and client invoicing
• Excellent attention to detail and a consistently high level of accuracy
• A typing speed of at least 50 words per minute with a minimum 90% accuracy rate
• Advanced skills in Microsoft Word, Excel, Outlook and PowerPoint
• Strong organisational and time management skills, with the ability to manage competing priorities
• Excellent communication and client service skills
• Experience using document management and expense management systems (such as iManage or Chrome River) is advantageous but not essential
• A Certificate IV in Business Administration (or equivalent) is desirable
• A collaborative approach and the ability to work effectively within a team

What You'll Bring

The ideal candidate will demonstrate:

• Outstanding organisational and administrative capability
• Strong relationship-building skills with clients and colleagues
• A proactive and solutions-focused approach
• Excellent written and verbal communication
• The ability to learn quickly and adapt to changing priorities
• Personal accountability, professionalism and reliability
• A commitment to teamwork and delivering exceptional service

Why Apply?

This role offers the opportunity to join a highly regarded legal team handling complex and interesting matters. You'll work in a supportive environment that values collaboration, continuous learning and professional development, while gaining exposure to high-quality legal work and sophisticated clients.

If you are an experienced legal secretary looking to take the next step in your career, we encourage you to apply.