About this Role
Location: Sydney, NSW
Work Type: Full Time
Sector: Legal Support / Administration
Salary: Competitive + Benefits
Are you an experienced Legal Assistant ready to step into a fast-paced and rewarding role supporting senior stakeholders in a leading legal practice?
We’re currently seeking a highly organised and proactive Legal Assistant to support 3 Partners, Associates, and wider team members within a dynamic Transactional Practice Group based in Sydney. This is a pivotal role for someone who thrives in a client-focused, detail-driven environment and enjoys the challenge of managing multiple priorities across billing, administration, document preparation, and practice support.
Manage end-to-end monthly billing processes, including drafting invoices, adhering to specific client billing requirements, and compiling financial reports (weekly, monthly, quarterly)
Handle inbound calls with professionalism – screening, resolving queries, or relaying messages as required
Draft, edit and format a range of legal correspondence, pitch documents and presentations using track changes and version control
Support client matter intake processes and ensure accuracy across document workflows
Coordinate conflict searches, reconcile expenses, and manage time entry tasks (including glossaries and narrative production)
Proactively manage incoming correspondence (email, post, voicemail) in the absence of fee earners
Work directly with clients and assist with business development initiatives
Book travel, organise couriers, functions, meetings and conferences – including catering, room bookings, and car spaces
Support and attend internal client events and practice group functions
Provide calendar management for multiple senior stakeholders, ensuring key deadlines and meetings are anticipated and supported
Assist in preparing and distributing materials for meetings, court proceedings, or settlements
Maintain accurate file management practices across opening, updating, and closing of matters
Assist with ad hoc project coordination and team support as required
Previous experience in a legal practice – ideally within a corporate, transactional or commercial practice group
Demonstrated experience in monthly billing and financial reporting
High level of accuracy and attention to detail
Typing speed of 50+ wpm (with at least 90% accuracy)
Strong skills across Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Outstanding client service and interpersonal communication skills
Exposure to iManage and Chrome River systems advantageous (but not essential)
Certificate IV in Business Administration (or similar) highly regarded
A strong team player with the ability to work independently when needed
This is a fantastic opportunity to join a supportive and high-performing team where your contribution will be valued, and your professional growth supported. Enjoy working in a collaborative environment with a strong emphasis on quality, precision, and client service.
If you’re looking for your next challenge in legal support and enjoy working at pace with senior professionals, apply now to find out more.